How to Convert Excel to PDF (Without Losing Charts & Formatting)

Quickest Way: Use the Free Online Converter

Upload your Excel file and get a fully formatted PDF instantly.

Try the Excel → PDF Tool

Method 1: Convert in Excel (Windows)

1. Open your workbook in Microsoft Excel.
2. File → Save As → select folder.
3. Choose PDF (*.pdf) as the file type.
4. Click Options to select pages, quality, or to publish the entire workbook.
5. Click Save.

Method 2: Convert in Excel (macOS)

1. Open workbook in Excel for Mac.
2. File → Export → PDF.
3. Select quality, pages, and click Export.

Method 3: Print to PDF on Any App

1. File → Print.
2. Select Microsoft Print to PDF (Windows) or Save as PDF (macOS).
3. Adjust layout, page range, click Print / Save.

Method 4: Google Sheets (Free & Online)

1. Upload your Excel file to Google Drive.
2. Open with Google Sheets.
3. File → Download → PDF Document (.pdf).

Method 5: LibreOffice Calc (Free Desktop App)

1. Open workbook in LibreOffice Calc.
2. File → Export As → Export as PDF.
3. Set options for quality, compression, and security.
4. Click Export.

Keep Charts, Layout & Small File Size

• Ensure embedded fonts are consistent.
• Use high-resolution images/charts (150–300 DPI).
• Test PDF output on multiple devices.
• Use “Minimum size” export if file size matters.

Clickable Links & Accessibility

Hyperlinks, bookmarks, and table of contents are preserved in most modern Excel exports or Google Sheets PDFs.

Troubleshooting Common Issues

• Charts not visible: Reinsert charts as images.
• Incorrect fonts: Embed fonts or use standard system fonts.
• Large PDF file: Compress images or choose “Minimum size” export.